Job Description

We are seeking a highly organized and detail-oriented Commercial Litigation Secretary to join our dynamic team in Seattle, Washington. This position is responsible for providing exceptional administrative and client support, including assisting Firm Partners, Counsel, Associates, and Legal Assistants across various practice areas. The ideal candidate will have experience in a fast-paced law firm environment and possess strong technical, organizational, and communication skills.

Location : Seattle, Washington

Salary : $38 - $40 per hour (DOE)

Responsibilities

• Serve as client's main point of contact for all administrative and billing matters
• Provide practice management support for individual attorneys or client teams
• Edit, proofread and assist in creating various correspondence including, but not limited to, letters, emails, and legal documents
• Prepares final documents and correspondence of legal nature such as summons, complaints, motions, and subpoenas
• Format briefs, pleadings, contracts, agreements, and other legal documents
• Open and close new clients(s)/matter(s) using the Firm's software; collaborate with New Business/Conflicts Department on process and potential issues
• Prepare and file legal documents with state or federal courts (eFiling skills preferred)
• Provide billable hour tracking support; enter attorney time in Firm's timekeeping system. Review, edit and finalize, if necessary
• Partner with Finance and Accounting teams in preparation of client invoices
• Submit invoices and expenses for attorneys in Firm's expense reimbursement software
• Calendar meetings and events, docket deadlines and court dates, and provide travel arrangement assistance
• Liaison with Firm's business services departments to ensure highest quality of client service
• Transcribe dictation using the Firm's software
• May provide billable support as dictated by Client Relationship Manager
• Perform other duties as assigned

Essential Job Specifications/Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Strong technical skills and knowledge using Microsoft Word, Excel and Outlook
• Excellent written communication skills to edit and proofread correspondence and legal documents
• Knowledge or familiarity of certain court procedures
• Ability to work collaboratively and cooperatively with others in a team-oriented environment
• Must be well organized, detail-orientated and able to work in a fast-paced environment with changing work priorities
• Ability to type accurately and efficiently from draft or dictation with a minimum of 50 wpm
• Ability to deal professionally and effectively with both internal and external clients on all levels
• Ability to analyze routine administrative details of limited complexity such as resolving minor scheduling conflicts, making travel arrangements, redirecting mail, etc.
• Requires the ability to regularly report to work on the days and times scheduled

Travel

This position has little to no travel.

Education/Experience/Certifications

• High School Diploma or Equivalent
• Three (3) years of secretarial/administrative experience in a law firm, legal department or equivalent preferred
• Experience in providing litigation support

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Tags

Hourly pay, Local area,

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