Job Description

The Project Manager is responsible for managing and delivering initial outfitting projects on time, within budget, according to the contract, while achieving 100% client satisfaction. This is a fully remote position.

Duties include:

• Develop a cost-effective plan and schedule for project completion utilizing resources logically.
• Manage the design process, control scope development, and assist in updating the FF&E/LVS schedule for installations and moves.
• Coordinate with clients, design-build or construction project teams, and vendors to ensure project installation needs are met.
• Develop, manage, and organize FF&E/LVS submittals and documentation across both design and project phases, including assisting equipment planners with system database, specifications, and quotes.
• Assist project superintendent and field staff with coordination, communication, and various clerical duties as needed.
• Write, distribute, and update subcontracts, purchase orders, and analyze/scope subcontractor and vendor bids for proper scope and evaluation.
• Prepare and disseminate closeout manuals, Requests for Information/Clarifications, and ensure maintenance of logs and all project documentation.
• Support the project team by integrating into the delivery team to provide clear, accurate solutions to the owner's needs.
• Prepare and help prepare FF&E/LVS drawings, and lead or participate in all project-related meetings.
• Oversee onsite and offsite processes to monitor compliance with building and safety regulations alongside site Superintendent.
• Prepare internal and external reports defining project progress, problems, and solutions, including monthly forecasting, budgeting, cost and risk analysis, and recommendations to management.
• Manage each phase of the project including entitlement, design-build, permitting, bidding, contracting, construction, billing, and close out to ensure all deadlines are met.
• Oversee project budget, timelines, quality control, and assurance. Conduct project IO-T and Commodity cost estimating.
• Establish site offices, facilitate communication between offices, and provide evaluations of IO superintendents to leadership as requested.
• Lead procurement activities (buyout) of subcontractors, verify Superintendent's 3-Week Look Ahead Schedule, and maintain open communication with field staff to work towards issue resolutions.
• Manage owner relationships and satisfaction, ensure SOW requirements are met, and actively promote effective communication within the project team.
• Participate in inventory as required, and manage, schedule, and lead low voltage or low voltage design scope processes and meetings on applicable projects.
• Coordinate work of Mill Creek subcontractors across various phases of the project and ensure preparedness and knowledge of project specifics for all projects and estimates involved.
• Create, submit, and manage owner and sub vendor/subcontractor pay applications.

• 3+ years of Construction or IOT PM experience or related field.
• Strong verbal and written communication skills.
• Ability to communicate with all levels of employees and clients; and within Prairie Band, LLC shared services staff regarding invoicing, reporting, operations, and scheduling.
• Ability to multitask and communicate in high pressure situations.
• Excellent conflict resolution and problem-solving skills.
• Advanced user of MicroSoft Office software.
• Working knowledge and experience using ProContractor, Audaxware and Sharepoint software highly preferred.
• Have a complete understanding of the RFP (or solicitation), the proposal and overall scope of work.
• Knowledge of architectural design processes and documentation preferred.
• Ability to read and interpret architectural programming, design, scheduling and specification documentation preferred.
• Proficient in using Microsoft Office 365 applications.
• Experience with Bluebeam Studio preferred.
• Strong attention to detail.
• Ability to perform self-directed tasks as well as in collaboration with a team.
• Travel will be required.

Physical Demands:

• Physically mobile with reasonable accommodations.
• Ability to sit and stand for extended periods of time.
• Ability to read computer screens, email and talk on the phone.
• Ability to bend, reach, kneel, twist and grip items while working at assigned desk area.
• Ability to lift up to twenty-five (25) pounds.

Work Environment:

• Professional and deadline-oriented environment in an office setting.
• Interaction with staff and customers .

Additional Duties:

Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.

Indian Preference Exercised:

Prairie Band, LLC is subject to Title 22: Employment Code of the Prairie Band Potawatomi Nation. In accordance with Title 22, this position is designated as a TIER 2 position. Preference will be given to individuals to the extent required pursuant to Section 22-2-4(B).

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